Your AI CFO& Controller.
One set of numbers runs your dispensary and closes your books. BudMetrics connects your POS and QuickBooks, automates the daily accounting and the month-end close, and puts AI agents to work on your margin, with a manager’s approval on every move.
One AI CFO.
One set of numbers.
BudMetrics brings the store and the ledger together to explain performance, catch exceptions and recommend the next move. Nothing posts or changes without a person's approval.
- Analyze
- Reconcile
- Forecast
- You approve
- Act
- Live
Your POS
Sales, discounts, tenders, product costs and inventory movements, by store and day.
- Live
QuickBooks
General ledger, cash, AP and AR, vendor balances and the financial statements.
- In build
Payroll
Pay runs, labor hours, employer taxes and staffing costs by location.
The store runs on it.
The books close on it.
Built inside a CPA firm. The same sales data that runs the floor posts to QuickBooks, and the month closes with the review already done.
- Daily sales journal entries. Each store-day posts to QuickBooks with the accounts and classes you mapped.
- Close review before sign-off. Tie-outs and findings for the month, worked down to zero.
- The month-end package. Statements, P&L by store, AR and AP aging and the narrative, in one workbook.
- Your definitions. Pick the accounts behind COGS, fixed costs and EBITDA, client by client.
- Cash forecast, benchmarks and 1099s. 13 weeks of cash ahead, ratios next to public cannabis operators, and W-9s tracked.
The POS and the books
stay in sync.
Each control shows the variance, the likely cause and a proposed fix with its audit trail, then waits for a reviewer.
- Live
Sales tied to the books
POS net sales, tax, discounts and tenders checked against what QuickBooks recorded.
- Live
Month-end close review
Tie-outs and findings across the ledger, worked down to zero before the accounting team signs off.
- Live
13-week cash forecast
Cash in, cash out and weekly ending balances from your sales pace, bills and recurring outflows.
- In build
Inventory and COGS entries
Receipts, transfers, returns and waste from the POS turned into mapped inventory and COGS entries.
- In build
Supplier invoices matched
Each bill compared to what was ordered and received, so price changes, shortages and duplicates surface first.
- In build
Payroll entries
Payroll reports turned into wage, tax and liability entries by store, tied out to the register.
Watches every dollar
of store margin.
Every morning each agent works its checklist for your store. It brings you one move with the numbers behind it, then waits for a yes. After that it does the work, measures what came of it and remembers it for next time.
- Checks
- Proposes
- You approve
- Does it
- Measures
- Learns
- Live
Discounts
Audits every live promo each morning and rewrites the ones leaking margin.
- Live
Ordering
Reads vendor price sheets and builds the reorder cart to the dollar.
- Next up
Retention
Wins back lapsed customers with offers sized against the deals already in your store.
- On the roadmap
Inventory
Spots dead stock and coming stock-outs while there is still time to act.
- On the roadmap
Competitors
Reads nearby menus daily and tells you where your prices are out of line.
- On the roadmap
Staffing
Lines budtender hours up with the hours that actually earn.
Finds the leak.
Writes the fix.
- Audits every live discountDay by day, against what's already on sale.
- Flags the one bleeding marginA storewide 30% stacking onto sale items.
- Writes a scoped replacementBuilt so it can't stack. Previewed first.
- Applied before you openOnly promos you enroll are ever touched.
Photo in.
Exact cart out.
- Snap a vendor price sheet. Every line gets checked against what actually sells in your store.
- Live wholesale prices and case sizes. Reorder what earns, skip what doesn’t, with the reason attached.
- The cart matches the plan to the dollar. Real case counts and line totals you review before anything is added. No silent rounding.
You're not losing sales.
You're losing margin.
The sale looks fine on the ticket. The margin never prints. That's where the four usual leaks hide.
- The stacked promoA storewide 30% quietly lands on items already on sale.
- The autopsyThe report that proves a promo lost money arrives three weeks late.
- The gut-feel buyBest-sellers stock out while slow brands pile up in the vault.
- The watching dashboardCharts everywhere, but the discount is still wrong and the email unsent.
Plugs into your POS.
Works while you sleep.
About 15 minutes to set up with a read-only key. Writing discounts back is a separate, opt-in connection.
The receipts.
Two Ohio shops started in March 2026. Gross profit rose every month after, and May was the best month either had ever had.
“We could finally see which brands and discounts were costing us. GP has climbed every month since.”
“It surfaced the dead stock and the margin leaks. May was our best month yet.”
See it
run a store.
Leaky promos, win-backs, competitor prices, hourly profit, the end-of-day email and the AI, in one minute. Press play for sound.
Six more tickets
on the rail.
Click any ticket to see a sample preview.
Weekly planner
A promo plan per weekday, from what actually sells that day.
Win-back
Email lapsed customers; see what each send earned.
Competitor pricing
Where you’re priced high or low vs the shops nearby.
Hourly P&L
Profit by hour and by budtender.
End-of-day email
The day’s numbers in your inbox after close.
Ask AI anything
“Why was margin down Tuesday?” Answered from your data.